Library of the Gray Herbarium


GRAY HERBARIUM

General History
Correspondence
Visiting Committee
Annual Reports
Financial (including related legal records)
- Overall finances
- Expenses
* Construction
* Personnel
* Trips
* Miscellaneous bills, vouchers, check book stubs, etc.
- Income

For Building and equipment records, Plant Records, Publications, and Library Records click here.

General History:
1. Record of persons employed at the Gray Herbarium, 1865-1915. Probably prepared by Mary Day.

2. Folder containing biographical information for Harvard-affiliated botanists (not necessarily Gray Herbarium staff), arranged alphabetically by name.

3. Folder containing: copy of account of history of Botanic Garden in the Harvard Book, collected and published by Frederick Ozui, 1875; notes on foundation of Massachusetts Professorship and Garden by Asa Gray; copy of paragraph on the Massachusetts Professorship from Harvard College Annual Report, 1846-1855; notes on history of summer school; copy of a letter pertaining to beginning a botanical garden in Cambridge, 1784

4. Folder containing: notice of Harvard Herbarium in American Journal of Science, 1864; letter pertaining to deed of Botanic Garden land, 1927; chronology of Gray Herbarium to 1902; chronology of Arnold Arboretum to 1902; list of assistants by years, 1870-1902; chronological summary of Botanic Garden; chronology of Bussey, 1873-1879; description of Fisher Professorship; note on Asa Gray house by Mrs. Gray; chronology of instruction in botany, 1805-1892; chronology of Botanic Museum, 1887-1899; chronological list of proffesoors, 1805-1899; chronological list of instructors, 1872-1902

5. Folder containing summary of the Gray Herbarium's history, 1892-1934

6. Diary of major events, 1910-11

7. Folder containing clippings about the Gray Herbarium

8. Harvard Alumni Bulletin, Feb. 9, 1916; contains article on Harvard Scientific Museums which includes descriptions of Botanic Museum and Gray Herbarium

9. A Brief Account of some of the Scientific Institutions of Boston and Vicinity by the local committee of the American Association for the Advancement of Science, August, 1880, which includes descriptions of Botanic Garden and Herbarium, Bussey Institution, and Arnold Arboretum

10. Folder containing items pertaining to the Asa Gray house: a postcard, clippings, and B.L. Robinson's article about its being moved

11. Folder containing accounts of history of Thomas Nuttall bust aand letters of presentation

12. Folder on bust of Jacob Bigelow

13. Folder on formal adoption of Gray Herbarium name

14. Gray Herbarium photograph album -- photos of Gray Herbarium building and staff, and of Botanic Garden, 1874(?)-1925, 7" x 10", about 65 pp. With album are 13 loose photos, 1917-31 and n.d. and an envelope (addressed to the C.A. Weatherbys) containing 4 photos, 1932

Note: There are also a number of loose photographs of the building, etc., which have yet to be catalogued.

Correspondence:
1. Bound book with copies of letters sent out (mostly made by blotting); most letters are from Sereno Watson, ca. 1879-1884; 1 is form Mary Day, 1913

2. Notebook listing letters sent 1888 and Jan.-April, 1889

3. Notebook listing letters sent May 1889 -

4. Record book of letters sent July 1890 - Dec. 1893; in front there is a tally of letters sent in 1888, 1889 and 1890

5. Record book of letters sent Jan. 1894 - June 1903

6. Record book of letters sent July 1903 - Dec. 1924

7. Record book of letters sent Aug. 1945 - June 1951

8. Folder containing samples of letterheads

See also the actual letter files -- Historic Letters, Semi-Historic Letters

Visiting Committee:
Note: The bulk of the following records belonged to Emile F. Williams and were received from Mrs. Williams about June 21, 1930. Some items were in the general mass of Herbarium records, and a few were contributed by Walter Deane. Williams served as the committee's secretary for many years.

1. 1897: ts of report of 12/18/97 meeting; letter to Williams from Benjamin Lincoln Robinson, 12/20/97

2. 1898: ts of report of meeting of 12/17/98; ms of report of meeting of 5/14/98; list of committees for 1898; Williams' letter of appointment; 2 acknowledgments of gifts, 12/10/98

3. 1899: ms of report of 5/6/99 meeting; list of committees for 1899; Williams' letter of appointment

4. 1900: ms of report of 1/27/00 meeting; curcular, 3/20/00; ms of report of 5/18/00 meeting; list of committees, 1900; Williams' letter of appointment

5. 1901: printed report of Committee, 8/6/01; circular, 3/1/01; ms of report of 1/25/01 meeting; ms of report of Jan. 1901(?) meeting; printed report of the Committee on Reports and Resolutions, 11/13/01; list of committees for 1901; Williams' letter of appointment

6. 1902: ms of report of 2/21/02 meeting; circular 3/15/02; report of the Committee on Reports and Resolutions, 1902; list of committees, 1902; Williams' letter of appointment

7. 1903: circular, 3/1/03; ms report of 6/3/03 meeting; report of the Committee on Reports and Resolutions, 1903; list of committees, 1903; Williams' letter of appointment

8. 1904: circular, 3/10/04; ms report of 2/1/04 meeting; report of Committee on Reports and Resolutions, 11/23/04; list of committees, 1904; Williams' letter of appointment

9. 1905: printed report of committee, 5/10/05; circular, 3/15/05; ms report of 2/14/05 meeting; report of Committee on Reports and Resolutions, 10/27/05; list of committees, 1905; Williams' letter of appointment

10. 1906: circular, 3/12/06; ts of resolution re death of Francis H. Peabody and ms of same; ms report of 6/5/06 meeting; ms report of 2/16/06 meeting; report of Committee on Reports and Resolutions, 11/21/06; list of committees, 1906; Williams' letter of appointment

11. 1907: circular, 3/11/07; printed report of committee, 3/4/07; ms report of 3/4/07 meeting; letter to Williams from B.L. Robinson, 6/5/07; letter to Williams from B.L. Robinson, 7/13/07; list of committees, 1907; Williams' letter of appointment

12. 1908: circular, 3/23/08; ms report of 2/6/08 meeting; letter to Williams from B. L. Robinson, 1/30/08; list of committees, 1908; Williams' letter of appointment

13. 1909: printed report and ts report of committee, 4/14/09; circular, 4/5/09; ms report of 12/2/09; letter to Williams from B. L. Robinson, 6/18/09; letter to Williams from Amory A. Lawrence, 4/28/09; letter to Williams from C. Chester Lane, 27/4/09 with proof or report; ms report of 3/2/09 meeting; rough notes of 3/2/09 meeting; letter to Williams from B. L. Robinson, 2/23/09; ms report of 2/2/09 meeting; list of committees, 1909; Williams' letter of appointment

14. 1910: ms report of 3/30/10 meeting; circular, 4/5/10; letter to Williams from B. L. Robinson, 3/24/10; list of committees, 1910; Williams' letter of appointment

15. 1911: circular, 4/3/11; ms report of 6/26/11 meeting; letter to Williams from B. L. Robinson, 6/21/11; ms report of 3/9/11 meeting; list of committees, 1910-11; Williams' letter of appointment

16. 1912: circular, 3/10/12; ms report of 11/5/12 meeting; notes for 11/5/12 meeting; ms report of 6/14/12 meeting; list of committees, 1911-12; Williams' letter of appointment

17. 1913: circular, 3/24/13; note of gratitude to Williams for gift of specimens, 9/23/13; list of committees, 1912-13; Williams' letter of appointment

18. 1914: circular, 3/9/14; printed copy of B. L. Robinson's report, clipped out; ms report of 2/6/14 meeting; letter to Williams from B. L. Robinson, 1/30/14; list of committees, 1913-14; Williams' letter of appointment

19. 1915: invitation to tour of new building, 5/22/15; printed copy of B. L. Robinson's report, clipped out; circular, 3/22/15; ts of committee report, ca. 1914-15; postcard to Williams from B. L. Robinson, 3/15/15; ms report of meeting, 3/12/15; list of committees, 1914-15; Williams' letter of appointment

20. 1916: printed copy of B. L. Robinson's report, clipped out; circular, 3/13/16; ms report of meeting, 2/24/16; letter to Williams from B. L. Robinson, 2/17/16; list of committees, 1915-16; Williams' letter of appointment

21. 1917: printed financial statements; circular, 3/19/17; ms report of 2/27/17 meeting; list of committees, 1916-17; Williams' letter of appointment

22. 1918: circular, 4/22/18; ms report of 4/8/18 meeting; letter to Williams from B. L. Robinson, 3/29/18; list of committees, 1917-18; Williams' letter of appointment

23. 1919: printed report of committee, 1/13/19; circular, 3/31/19; ms report of 2/13/19 meeting; letter to Williams from B. L. Robinson, 2/4/19; regulation on length of service on visiting committees, 10/14/19; list of committees, 1918-19; Williams' letter of appointment

24. 1920: circular, 4/15/20; ms report of 3/31/20 meeting; list of committees, 1919-20; Williams' letter of appointment

25. 1921: circular, 3/14/21; ms report of 2/18/21 meeting; letter to Williams from B. L. Robinson, 2/2/21; list of committees, 1920-21; Williams' letter of appointment

26. 1922: printed report of committee, 11/27/22; circular, 3/20/22; ts report of 2/23/22 meeting; letter to Williams from Jerome D. Greene, 8/29/22

27. 1923: circular, 3/20/23; list of committees, 1922-23; Williams' letter of appointment

28. 1924: circular, 3/19/24

29. Miscellaneous: vote of thanks to Emile F. Williams at expiration of services [presumably before 12/19/29, when he died]; committee report, 6/20/35; list of committees, 1936-37; ts of minutes of 1/28/38 meeting; committee report, 2/27/39; report of the committee to visit the Division of Biology and the Bussey Institution, 4/10/39; director's report to the President, 1948-49

30. Committee on Botany (records given by Walter Deane): committee reports, 6/28/05, 1/9/07, 6/22/10, 6/8/15; notes by Walter Deane of the years he served on the Committee to Visit the Gray Herbarium and on the Committee on Botany; Deane's letters of appointment, 1899, 1905 and 1906

Annual Reports:
The Gray Herbarium archives do not currently contain a set of Gray Herbarium annual reports, and there does not seem to be a complete set in the building.

In the library stacks, under Bot Gard 73 H26, can be found compilations of the annual reports of Harvard organizations involved with plant sciences (without the financial reports), starting 1947-48.

There are copies of some of the published reports in the archives work area.

1. Ts of Robinson's 1928-29 Report to the President, including estimates of cost of proposed building expansion, (Received from Mike Canoso, 4/10/84)

Financial (including related legal records):

Overall finances
1. Gray Herbarium Summary of Funds 1864-1934

2. Financial statements: fiscal year 1924, 1923, 1922, 1921, 1920, 1919, 1918, 1917, 1916, 1915, 1914, 1913, 1912, 1911, 1910, 1909, 1908, 1907, 1906, 1905, 1904, 1903, 1902, 1901 (partial), 1900 (partial), 1896 (partial), 1895 (partial)

3. Estimated financial statement: fiscal year 1921, 1920, 1919, 1918, 1917, 1916, 1915, 1914, 1913, 1912, 1910, 1909, 1908, 1907, 1906, 1905, 1904, 1903, 19042, 1901 (partial), 1900 (partial), 1896 (partial), 1895 (partial)

Expenses:
Construction
1. Cost of rebuilding and equipping sections of Gray Herbarium 1909-14

2. Construction costs 1909-15

3. Equipment costs [ca. 1915]

4. Estimates of construction and equipment costs [ca. 1909-12]

Personnel
5. Gray Herbarium Wage Schedule [ca. 1918]

Trips
6 & 7. 3 calendar books of Fernald's travel expenses, 1924, 1928

8. 1931

9. Fernald's trip to Newfoundland, 1910 (folder)

10. Fernald's trip with Harold St. John to Prince Edward Island, 1914 (folder)

11. Fernald's trip to Maine, 1916 (folder)

12. Fernald's collecting trip, 1918 (folder)

13. Fernald's trips, 1920-29 (folder)

14. S. F. Blake's trip to New Brunswick, 1913 (folder)

15. F. S. Collins' trip to Bermuda, 1913 (folder)

16. A. S. Hitchcock's trip to British Guiana, 1919 (folder)

17. J. F. Macbride's trip to Idaho, 1916 (folder)

18. J. N. Rose's trip to Ecuador, 1918 (folder)

19. Harold St. John's trip to Nova Scotia and Sable Island, 1913 (folder)

20. H. St. John's trip to Long Island, 1920 (folder)

21. Frank C. Seymour's trip to Martha's Vineyard, 1916 and 1917 (folder)

Miscellaneous bills, vouchers, checkbook stubs, etc.
22. Miscellaneous old bills, 1848-1861

23. Herbarium vouchers, 1880-1881

24. Vouchers for Mrs. R. M. Austin, 1881; George L. Goodale, 1880; Edward L. Greene, 1880; Sereno Waatson's salary, 1881

25. Herbarium vouchers, 1881-1882

26. Herbarium vouchers, 1883-1884

27. Herbarium vouchers, 1884-1885

28. Herbarium vouchers, 1885-1886

29. Herbarium vouchers, 1886-1887

30. Herbarium vouchers, 1887-1888

31. Herbarium bills, 1888-1889

32. Herbarium bills, 1889-1890

33. Herbarium bills, 1890-1891

34. Herbarium bills, 1891-1892

35. Bills from Oswald Weigel, 1880-1891

36. Loose bills, 1894 and n.d.

37. Journal of expenses and receipts, Dec. 1882-1888

38. Account book with Charles River National Bank, 1886-1887

39. Checkbook, Nov. 1881 - Aug. 1883

40. Checkbook, Oct. 1883 - Oct. 1889

41. Checkbook, Oct. 1889 - Feb. 1892

42. 3 cancelled checks, 1892

See also: Gray Mc 48-50 (Box AU) Gray's account books, 1838-1891; include records of Gray Herbarium accounts during and after Gray's life

Income:
1. Legacies: Michaux will extracts, 1857; Harvard Corporation statement re beneficiaries of John L. Russell bequest, 1890; list of papers on Sarah E. Potter legacy, 1904-1906; clipping on bequest of Geroge W. Hammond, 1908; clipping on Rose Hollingsworth bequest, 1915; portions of Rose Hollingsworth will; notice of probate of will of George G. Kennedy, 1819; clipping on Earl Willson Bemis bequest, 1939

[N.B.: More information on bequests can be found in the letter files under names of donors.]

2. Asa Gray Memorial fund: record of initial $20,000 gift; clippings from Boston Evening Transcript, 1899; 2 flyers (reprint of Transcript article); letters re contributions; list of subscribers; letters to B. L. Robinson as Asa Gray professor.

3. Record of C. S. Sargent's and H. H. Hunnewell's gifts to Asa Gray to revise and complete Flora of North America, 1873

4. Letters concerning George Robert White's gift of laboratories building, etc.

5. General contributions: gift acknowledgement form letter; letter re contribution from Henry Ford, 1930; list of gifts, 1938

6. Records of copyrights, 1855-1912; mostly Asa Gray's but not all; includes releases of Sullivant heirs

7. Records of royalty payments

8. Record book of gifts, Aug. 1936 - June, 1965

9. Letter concerning raising of funds for alterations to botanical buildings, June 2, 1879, with names of subscribers appended

Bundles of receipts for income to the Gray Herbarium credited through Harvard Treasurer's office: 1892-1898; 1898-1899; 1899-1900; 1901; 1902; 1903; 1904; 1905; 1906; 1907; 1908; 1909; 1910; 1911-12; 1912; 1913; 1914; 1915; 1916; 1917; 1918; 1919; 1920; 1921; 1922; 1923-1924; misc. 1898-1918; 1918-1924; 1924-1929; 1929-1930; 1930-1931; 1931-1932; 1932-1933; 1933-1935; 1935-1936; 1936-1937; 1937-1938; 1942-1943; 1943-1944; 1944-1945

Other financial records can be found at University Archives:

Account book, 1892-1946 ... UA V 437.202

Gifts to the Gray Herbarium, 6 vols. .... UA V 437.233

Financial statements: 1949-1950 ... HUF 435.149.28; 1950-1951 ... HUF 435.150.28: 1951-1952 ... HUF 435.151.28

 

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